On this page you will find the University of Rochester’s comprehensive plan for a safe restart and recovery this fall. The plan was developed in close cooperation with New York State and thoughtfully created by the Coronavirus University Restart Team with assistance from several advisory committees and working groups. As our guiding principles state, the health and safety of our students, faculty, staff, patients, and guests are our highest priority.
The University of Rochester’s Coronavirus University Restart Team (CURT) has been developing plans for the University’s long-term recovery and redesign. CURT is focused on providing holistic guidance and strategy for the University’s nonclinical operations, including academic affairs, research, and general operations. The University of Rochester Medical Center (URMC) has additional guidelines applicable to its locations that may differ significantly from this document because of the need to deliver patient care.
To plan for a phased restart, the University created an overarching guidance and framework document: University of Rochester Redesigned: COVID-19 Guiding Principles & Framework for Recovery.
This document is intended to help the University of Rochester conform with local, state, and national laws, regulations and guidance documents related to phased restart of activity and to function as a planning tool for a coordinated and phased resumption of University operations. It is intended to outline our specific University rules and directives and to be flexible in order to accommodate changes in circumstances, laws, regulations, executive orders, and the advice of public health experts.
365体育世界杯The Guiding Principles and Framework document served as the basis for this New York State Reopening Plan. This plan is subject to change as federal and state guidelines are amended.
365体育世界杯We will base our decisions and plans on the following principles:
- 1. The health and safety of our students, faculty, staff, patients, and guests are our highest priority.
- 2. We will comply with federal, state, and local authority operational and health mandates.
- 3. We will sustain the teaching, learning, research, healthcare, and cultural missions of the University through both traditional methods and new avenues of endeavor.
- 4. We will act responsibly as stewards of the University’s property, assets, and resources.
- 5. We will continue to partner purposefully with the Rochester community, and to support our neighbors in the city and the region.
- 6. We will base our decisions on scientific evidence and facts.
- 7. In all of our decision-making, we will abide by our Meliora Values: Equity, Leadership, Integrity, Openness, Respect, and Accountability.
365体育世界杯Any reopening activities will closely follow state guidelines and phased gateways for the Finger Lakes Region. The UR Guidance document is based upon several key sources. First, the phases outlined align with the New York State (NYS) “” and closely follows New York State recommendations outlined in , along with state guidance for other relevant industries. In addition, this guidance builds upon framing outlined in the American Enterprise Institute Report (March 28, 2020) and the . This Plan is subject to change as federal and state guidelines are amended.
As reopening activities commence, the University will continue to work closely with the Monroe County Department of Public Health in monitoring infection levels in our community and University representative remain active participants in the Finger Lakes Regional Control Room. In addition, we receive daily guidance from the University of Rochester Medical Center.
365体育世界杯The University has developed a plan for surveillance, testing, and contact tracing which involves a combination of symptom tracking of all students, faculty, and staff; initial testing of all students living on campus, using an established priority order based upon departure location/point of origin and of any symptomatic individuals; and contact tracing of all positive cases.
Plan for students
The University plans to test all students living in campus housing upon arrival using a priority testing order which accounts for travel means, duration, and point of origin, and together with daily symptom tracking, conduct tests of symptomatic individuals thereafter. Students living off campus can request testing. Where not covered by a student’s health insurance, the University will cover the cost of testing for students.
Plan for Workforce
365体育世界杯Listed below are the requirements and guidelines for employees.
Plan for response and notification to state and local health authorities of positive cases
The University will continue to notify local health officials upon confirmation of any positive case.
Plan for tracking and responding to infection surge
Physical distancing principles
365体育世界杯All individuals on campus (students, faculty, staff, visitors, and guests) should always endeavor to remain physically separated from others by at least 6 feet, acknowledging that hallways as well as exits to rooms and buildings will not accommodate a 6-foot separation. When in the presence of others, masks should be worn in addition to distancing measures. Masking exceptions include
- being out-of-doors while greater than six feet from others or
- while eating using social distancing guidelines.
The University of Rochester is focused on reducing the density of students in residence halls.
Each school is developing detailed classroom plans which adhere to the following principles: Classrooms, instructional space and lecture halls including auditoriums shall use 40 square feet per masked person for determining occupancy limits. Occupancy plans should account for space consumed by furniture. Hallways will be marked or provided with signage at 6-foot intervals to prevent gathering outside of classrooms. Classrooms having two doors will utilize one for entrance and the other for exit, which will be clearly marked. Classrooms having one door will utilize a process for loading and unloading similar to airlines: back to front for entrance; front to back for exiting.
Common areas and shared spaces
365体育世界杯Each school is developing plans for these areas, adhering to the following guidelines: smaller areas used for breaks, common areas or study areas should be limited to 1 person in the space or no less than 40 square feet per person.
Dining facilities and services
Faculty and staff offices
365体育世界杯The University continues to require the majority of employees to work remotely by indicating that all work that can be done remotely should continue remotely for the foreseeable future. Once in-person activities begin to resume, all meetings where social distancing cannot be maintained, project discussions and seminars should continue to be conducted electronically (e.g. Zoom, Phone, FaceTime).
The University is developing a new Remote Work Policy and building job assessment guidelines and processes for establishing a more effective remote workforce and environment where it is appropriate long term.
Physical distancing policies
All individuals on campus (students, faculty, staff, visitors, and guests) should always endeavor to remain physically separated from others by at least 6 feet, acknowledging that hallways as well as exits to rooms and buildings will not accommodate a 6-foot separation. Entrances and exits will be clearly marked. When in the presence of others, masks should be worn in addition to distancing measures. Masks are not required when outdoors while maintaining greater than six feet from others or while eating.
To promote safety for shuttle riders and drivers, shuttle bus capacity will be reduced initially to 50% seated capacity and standing will be prohibited. Every other seat will be taped off to easily identify whether capacity remains. Shuttle bus routes will be adapted in order to accommodate greater physical distancing with available resources. Extra buses have been added to the heavily utilized shuttle lines to spread out rider capacity and service hours will be expanded to accommodate a greater number of shuttles. Passengers and drivers will be required to wear masks. Sanitizer stations will be located at each bus point of entrance/exit. Shuttles will be wiped down after each route. Shuttle operations will end between midnight and 5am in order to have proper sanitization and deep cleaning time.
Athletic facilities and athletic events
We will follow guidelines issued by New York State for reopening gyms and athletic facilities. Athletics staff are developing a plan for reopening the Goergen Athletic Center for recreational use based on University guidance for student life and best practices for fitness facilities. This will involve reduced occupancy loads in activity spaces (25% of the established maximum) and efforts to promote physical distancing. Facility access will be restricted to students. In general, occupancies of gyms or athletic spaces will be limited to one (1) team for outdoor practices and one-half (½) the team for indoor practices.
365体育世界杯Performance and event facilities, which are not yet approved to open, will follow specific sector guidance developed by NYS, once that is available. Planning is underway, and in general, occupancies of large gathering spaces (greater than 400 people), such as Eastman Theater, Palestra, Prince Athletic Complex and Fauver, should be limited to 25% of the space’s posted occupancy limit or according to NYS rules, once those facilities are permitted to open. Venues containing seating should space seating (for example, plan to seat every other row and every third seat). For outdoor spaces everyone must maintain 6-foot separations.
Modifications to academic year
365体育世界杯The University of Rochester plans to adjust the academic calendar for Fall 2020 to reduce the potential risk from the spread of the virus with students traveling away from Rochester during academic breaks. This plan involves beginning the undergraduate academic semester as planned on Wednesday, August 26, but eliminating the fall break. The last day of in-person classes would be Tuesday, November 24, at which point we would break for the Thanksgiving holiday. After that date, all instruction would be moved online, and students would not return to campus for the remainder of the semester. Accommodations will be made for international and domestic students who are unable to return home.
Modifications to mode of education delivery/technology
To meet standards for physical distancing this Fall, a hybrid online and in-person approach to classes will be necessary. All large lecture classes will be conducted online. Smaller classes will be a hybrid of online and in-person to reduce density and to accommodate students who will be unable to attend in person. Instruction will take a variety of different formats, ranging from in-person and hybrid to entirely online, and these differences will depend on faculty needs and accommodations as well as the possibility government restrictions may change and require adjustment for emerging safety recommendations
365体育世界杯Faculty at the University of Rochester have spent the summer developing online versions of their fall courses that leverage thoughtful and systematic approaches to organizing, planning, and designing effective learning experiences for our students. To support a multimodal form of instruction for Fall 2020, we have upgraded a significant number of classrooms so that required classrooms have streaming and online capabilities. The strategy of providing streaming capabilities covers a range of technology from additional high-quality microphones and speakers for smaller classrooms to newly fixed cameras with zoom infrastructure in mid-size and large instructional spaces. This is anticipated to significantly increase the quality of online education in a multimodal environment and to meet the increase in the demand for space due to overlaying physical distancing requirements.
Accessibility for students with disabilities
365体育世界杯The University of Rochester respects and welcomes students of all backgrounds and abilities. In the event any student encounters any barrier to full participation in a course, our Office of Disability Resources will meet with the student to discuss the barriers and process for establishing accommodations. We recognize that additional concerns may arise from changes implemented to address physical distancing requirements. Guidelines are being developed specific to COVID-19 accommodations and include guidelines for arranging for additional proctoring and space for in-person accommodated exams, guidelines with respect to the use of online test proctoring services, guidelines around the provision of clear masks for instructors and peer educators serving students who are deaf or hard of hearing, and ensuring any approved tool for assessment or instruction does not interfere with assistive technology.
As New York State has approved the restart of clinical instruction, in-person learning will now include clinical learning and direct patient contact. All employees and students will be screened daily using our symptoms’ tracking app. Surgical face masks are required in all common areas of the medical center including education spaces. Masks are provided to everyone entering campus at main entrances as well as through department and program offices. For students working in clinical settings and for those who are conducting essential in-person education activities, face shields or glasses provided by the university may be required. Students will be informed if any PPE in addition to a face mask is needed. All lectures, mentorship and advising, and other learning activates will remain online.
Research lab density
365体育世界杯Consistent with New York State phasing, research activities have been reactivated in a phased approach with careful considerations. All approved research activities must abide by strict physical-distancing guidelines to reduce any possibility of spreading COVID-19 within the research community. There are also new guidelines for conducting research with human subjects, which include physical distancing and masking, to promote the safety of study subjects and researchers. Any research that can be done remotely must continue to be done remotely in order to keep building and office occupancy to a minimum.
Research lab required PPE
Modifications to travel policies
365体育世界杯With all travel, individuals are expected to follow all relevant social-distancing policies. Individuals must also adhere to standards and travel advisories set by New York State and the CDC and meet any additional restrictions required by the state and local jurisdiction to which they are traveling. It is incumbent upon the traveler to be aware of local social-distancing guidelines.
365体育世界杯Travel remains complex due to various federal and NYS travel restrictions and quarantines. Those who are approved to travel internationally or to U.S. States that fall under NYS travel advisories should plan to remain away from campus for 14 days after their return and should monitor their health per CDC guidelines.
Restrictions on visitors coming to campus
In order to limit campus density, only essential visitors with formal appointments in units and invited guests with prior approval will be allowed to visit any facility at the River Campus and the Eastman School of Music Campus. Formal visitors and invited guests should have an obvious and documented relationship that overtly furthers the University’s academic and/or research mission. All approved visitors and guests will be required to complete the University’s COVID training and conduct daily symptom tracking. Casual guests and non-essential visitors are prohibited from these locations. Students may not host visitors or guests during fall semester.
365体育世界杯All formal visitors and invited guests must register with the University to ensure that COVID-related training and University expectations regarding PPE is conveyed. Visitors and guests arriving from locations requiring quarantine by NYS or other health agencies must adhere to these quarantine requirements before coming onto campus.
Admissions tours will be adapted to maintain physical distancing for spaces on campus and student and guest numbers will be capped. Records will be kept regarding the staff and visitors in each session each day in the event that information is needed for subsequent contact tracing.
365体育世界杯Ordering and distribution of COVID-related PPE and cleaning materials will be centralized for non-hospital units to avoid internal bidding wars and other supply chain disruptions which could affect hospital and other operations negatively. The Medical Center has a separate standard process for stocking and ordering PPE supplies. Environmental Services will continue to provide and replenish hand sanitizer in building entryways and common areas.
Availability to faculty, staff, students
Masks will be made available to all students and employees.
Requirements for PPE
365体育世界杯Procedural or cloth face masks are required in all common areas (hallways, restrooms, break areas). Face masks must be worn in indoor public spaces any time there is more than one person in a given space, including times of brief interaction between co-workers or friends, and anytime another person is within six feet. Masks must be worn outdoors when 6-foot separation is not feasible. Employees working alone do not need to wear a mask.
Encouragement of flu vaccine
The University of Rochester will continue to encourage all faculty, staff, and students to receive an annual influenza vaccine. Health care providers are required to participate in the annual flu vaccination compliance program.
The University has enhanced cleaning and disinfecting efforts across campus.
Building common areas and restrooms will be cleaned and maintained by University Facilities. In general, end users are responsible for cleaning high touch surfaces and shared work areas (desktop, keyboards, chairs, etc.) before and after use, as well as public surfaces before/after eating. Personal workstations should be cleaned at the start and end of each workday or shift. Facilities will perform fogging disinfecting as directed by UHS in classrooms and daily in dormitory bathrooms and other high touch points such as door, light switches, handrails and elevator buttons.
365体育世界杯In dining facilities, a full sanitizing and disinfecting of food contact surface areas, serving areas, cooler door handles, points of service areas, etc. will be done at a minimum of every hour and before/after each service time utilizing Oxivir Tb wipes. Hand sanitizers will be available at all food service locations.
Extra buses have been added to the heavily utilized shuttle lines to spread out rider capacity. No standing on shuttles will be allowed, and all riders must have a seat. Shuttles are being disinfected regularly throughout the day and wiped down after each trip.
Special cleaning instructions for areas where an individual with suspected or confirmed coronavirus have been developed. These procedures include guidance on personal protective equipment that should be worn when cleaning and directions on disinfecting surfaces with approved EPA disinfectants, disposal of waste from cleaning, and laundering of items that have been in contact with an unwell individual.
Hand hygiene and hand sanitizer availability
Environmental Services will continue to provide and replenish hand sanitizer in building entryways and common areas. The University is installing additional sanitizing stations in common areas of buildings.
Building reactivation process
365体育世界杯Many University buildings were closed due to state guidelines this spring. These buildings will be reactivated as state guidelines allow in regionally approved Phases. This reactivation process has already begun with the restart of some research activities and will continue as the University responds to NYS Phase 4 requirements for reopening.
365体育世界杯The process for unit reactivation starts with a reactivation request and occupancy plan from a School Dean. University Facilities will follow a detailed checklist to open buildings including full review of all HVAC and water systems. This includes checking sewage ejection pumps, charging chilled water lines, flushing drinking fountains and restroom fixtures, checking HVAC filters, flushing HVAC water lines, lighting inspections, and checking handicap access. Temperature setbacks will return to operation and ID swipe access will be activated. Facilities will ensure the building is cleaned and disinfected. Upon approval, the Logistics Sector will ensure appropriate signage is displayed throughout the building and confirm installation of disinfectant/hand wash stations. The unit occupancy plan checklist will confirm the number of staff, faculty and students essential to work in-person, confirm classes scheduled, confirm physical distancing diagrams are complete, and confirm PPE source.
Communications plan for faculty, staff, students, and visitors
The Office of University Communications has developed a coordinated communications plan to provide information about our restart and recovery efforts to the University of Rochester community, including students and their families, staff, faculty, and the City of Rochester. This includes a series of leadership messages from the University President, Provost, the Associate Vice President for Human Resources, chairs of the Coronavirus University Restart Team, and deans and senior administrators. A key channel for information is the University’s COVID-19 website, which includes a section on Restart and Recovery. The University’s communications will be clear, transparent, and consistent across the institution.
365体育世界杯They will take the form of written emails, video messages, articles on the University Newscenter, blog postings on the COVID-19 site, podcasts, and infographics, as appropriate. All content will either live on the Restart and Recovery webpage, which will be regularly updated, or will be pointed to from that site to the appropriate host location.
We will also share information through a series of newsletters and on the University’s social media channels. In addition, University Communications will tag and track communications so that we can measure how effective they are at reaching audiences and adjust or amplify as needed.
Faculty, staff and student training
All University students, faculty, and staff will be required to complete mandatory COVID-19 training prior to returning to campus. Individuals who fail to complete the training should be restricted from campus. This training has been developed by Environmental Health & Safety (EH&S) and will be available online in MyPath (faculty & staff) and Blackboard (students). It includes modules on the following topics: Introduction; What is COVID-19; Hierarchy of Controls; UR Requirements; Reporting Requirements; How to Wear a Mask.
365体育世界杯The University will help maintain occupancy and avoid congregation by adding appropriate signage throughout campus. Managers, researchers, and supervisory staff will work with University Facilities in identifying locations for visual cues. Strategies may include placing visual cues such as floor decals, colored tape, or signs to indicate to individuals where to sit and stand and placing one-way directional signage for large open workspaces with multiple through-ways to increase distance between individuals moving through the space. In addition to physical distancing reminders, signage has been created to encourage handwashing and the wearing of masks.
- Senior Leadership Group
- Cabinet and Dean’s Council
- Coronavirus University Restart Team (CURT 2.0)
- Emergency Operations Command
Senior Leadership Group
Sets institutional priorities and direction related to COVID-19 response and planning, such as when and how to open or close campus, suspend or restart travel, manage workforce needs, and direct financial strategy.
Cabinet and Dean’s Council
365体育世界杯Affirms institutional priorities and direction related to COVID-19 response and planning. Provides consultation to the Senior Leadership Group on topics such as opening and closing campus and workforce needs. Coordinates high-level input on responses.
Coronavirus University Restart Team (CURT 2.0)
365体育世界杯Focuses on providing holistic guidance and strategy for the University’s nonclinical recovery operations and informing the guidance and strategic coordination for the planning and redesign efforts of the University’s schools and units. This includes academic affairs, research recovery, financial recovery, student affairs, workforce practices, and general operations efforts, as well as dependencies that affect the entirety of University.
Emergency Operations Command
365体育世界杯Oversees nonclinical University response functions during the COVID-19 pandemic. In mid-April the EOC shifted focus to phased recovery planning. The group is made up of 85 faculty, staff, and administrators from across the University who serve on the CURT committee and/or one of its working groups.
Several working groups meet regularly to address key issues of institutional preparedness and planning around academic affairs, public health, research, student affairs, and University operations. Their work informs that of the Senior Leadership Group, Coronavirus University Restart Team, and the Emergency Operation Command.
Academic Affairs and Planning
Develops a coordinated plan for phased campus reopening as it pertains to academic matters, including classroom teaching, instruction, pedagogy, and advising.
365体育世界杯Focuses on the acute, tactical, and operational planning should the SARS-CoV-2/COVID-19 threat present itself at Strong Memorial Hospital (in a patient) or at one of our other health or academic facilities.
Research Affairs and Planning
Develops a coordinated plan for phased campus reopening as it pertains to research activity, including lab safety and human subjects.
365体育世界杯Develops a coordinated plan for phased campus reopening as it pertains to student life, including onboarding and orientation, student conduct, mental and physical health, and student activities.
Develops plans for facility use, space planning, and occupancy guidelines, as well as transportation and workforce guidelines and cost-recovery efforts.